When did kids birthdays become so fabulous?! Photographing this little cutie's first birthday celebration was a dream! Everywhere I looked there were adorable decor details and smiling happy faces. PSA: Greenhouses are PERFECT places for photoshoots/special occasions! The lighting is always gorgeous, the plants make for a lovely background, and under a glass roof - you can have a fabulous time rain or shine! Beyond the amazing location and decor, everyone had an amazing time celebrating little Winter Glenn. When I photograph occasions like this I'm usually a photo-ninja - inconspicuously moving around - camera at the ready - watching for laughing faces and sweet moments of interaction between guests. There was no shortage of sweet moments at this party. I love the thought that one day WG will look at these images and remember her first birthday with all her loved ones!
Kim & Grant. I am a big fan of Kim & Grant. I still remember the first time we met up for drinks in Chicago to talk more about their wedding and get to know each other. We talked about their families, how they met, their dreams for their life together as husband and wife. I loved them right away! You'd be hard pressed to find more easy-going, kind hearted people. Except for maybe the couple they went on to recommended me to - Erin & Jim! Good people find good people in this world. I'm so grateful when amazing couples recommend me to their wonderful friends!
Back to Kim & Grant - when they met me for their engagement session it was a very chilly spring day. They never complained and made it a fun day in spite of the chill. They laughed together and were just so at ease with each other. I couldn't wait to shoot their wedding! Finally the day came and it was perfect, a gorgeous day filled with smiling faces. We made so many beautiful images that day. I can't tell you how blessed I feel to have this as my passion and my profession. It gives me joy to know these images will be cherished by their family for decades. Here are some of my favorites from the day...
This one. There are not enough heart-eye emojis in the world to convey how much I love this one!
Photographer: Kate Kaplan Photography
Second Shooter: Tyler Leiby
Venue: Riverside Receptions, Geneva, IL
Florals/Decor: Eva with Floral Wonders
Wedding Attire Bride: Veiled in Elegance
Hair: Gina with Lola Salon
Makeup: Maddie with Odalisque Beauty Apothecary
Wedding Attire Groom: Men's Warehouse
Jewelry: State Street Jewelers
Ceremony Musicians: Moeller Music
DJ: Dave with Music by Design
Invitations: Wedding Paper Divas
Escort Card Calligraphy: Christine of Calligraphy by Christine
Every wedding day has its few stressful moments, but I can tell you without a doubt, usually the time I see the bride and groom most stressed out is during the formal family portraits. If you haven't experience it first hand, it's easy to imagine... Uncle Ted is in the bathroom when we need him, no one can find Grandpa Jim, and an extended family member you forgot about is asking for a portrait of her whole family, unplanned. The bride and groom simply want to get through the photos as smoothly as possible and go celebrate! With some planning and a little effort, there are ways to make this part of the day much easier and more efficient. The overall takeaway is the more planning you can do ahead of time, the easier it will all be. Here are my tips for having family portraits go smoothly on your wedding day!
1. Talk to each other and talk to your family.
Have the discussion ahead of time about what family photos are important to you and your immediate family. Make sure you know which family members will need to be a part of this. Maybe a certain family group is very important to your mother and she wants to have a photo of that group with you. Sometimes that will be important to you too and you'll want to accommodate that request. Other times, the schedule might force you to be picky about who is involved in these pictures. Either way, it is much better to have this conversation ahead of time rather than in the moment.
2. Make a detailed list for your photographer.
Once you know who needs to be a part of the family portraits, it is SO helpful to make a list of all the images you want. By this I don't just mean a list of all their names, but rather a list of each specific shot you want. This way your photographer and their assistant can smoothly run down the list and check off shots as they go to make sure no one is missed. It might look something like this:
Bride, Groom, Brides Parents (Jenny and Joe)
Bride, Groom, Bride's immediate family (Jenny, Joe, Sarah, and Beth)
Bride, Groom, Groom's Aunt (Katherine)
3. Allow enough time in the schedule
After you've made your detailed list, try to get it to your photographer at least a month in advance. We've done this a time or two and we generally have a good idea of how much time it will take to get certain photographs. We'll be able to tell you if you've budgeted enough time in the schedule to get all the family portraits listed. Depending on the amount of people and shots listed, I say generally you should leave 30min - 1 hour for posed family portraits.
4. Inform your family when/where the portraits will be done.
Sometimes this is simple to do before the big day and sometimes not. If not, designate a family member (or multiple) to communicate with all the family members on your list. If we're doing the portraits immediately following the ceremony, ask them beforehand to stick around for family pictures. I can't tell you how many times a grandma has gone on to the reception because she didn't know she needed to stay for family pictures. However it gets accomplished, make sure all the appropriate people know where they need to be and when.
5. Pick a couple go-getters to be your wranglers.
Think of your most enthusiastic friends/family members, you know, the ones who get sh*t done. These are the best people to be your wranglers. They will track down any missing family members and get them where they need to be for photos.
6. Start big.
With organization and order of your list, usually it is easier to start with a big group and then have people step out. For example, starting with the bride, groom, and brides entire extended family... then having extended step out leaving only immediate family, then just parents, and so forth.
7. Strategize with the help of your fabulous photographer.
I always offer to meet with my couples at their venue a month or so before their wedding. This allows us to explore the space and scout potential photo locations. Light is a HUGE component of photography and what your images will look like. For most portrait and family photos I love using natural, diffused light. This means not under direct, harsh sunlight where we're likely to get unflattering shadows. Together we can find the perfect spot for your family portraits ahead of time.
8. Bring the focus back to whats important.
I always put my couples experience before any specific shot. This is one of the happiest and most important days in your life. To me, the most important thing is that you have the best day possible and fully experience all the joy and love. So my advice and my hope for you on your wedding day, is that whenever you feel yourself stressing or worrying about some aspect of the day, try to bring the focus back to what is truly important. You are marrying your best friend, your better half, the person who is going to help you live your best life. So as long as that is still happening, does everything need to go exactly according to plan? The truth is it won't. No matter how much planning, something is bound to not be exactly what you thought it would be. I hope that you do not let these little things impact your happiness on one of the most joyous days of your life. And I promise to be there with you all day, reassuring you, everything is ok, in fact everything is great. Because you found your partner for life.
In a nutshell, plan as much as you can beforehand. But when inevitably something doesn't go quite right, you can feel confident that it will be ok. You hired a professional that has dealt with it all and will find a way to get the photographs that are important to you no matter what.
Kate Kaplan is a Wedding Photographer working in the greater Chicagoland area. Get in touch!